Data Loss Prevention Policies – What Are They?

Debasish Pramanik Cloud Security Expert - CloudCodes Software
  • June 4th, 2021

A company’s information is fundamental to its prosperity. Its data should be promptly accessible for dynamic use. However, it should be secured, so it is not imparted to crowds that shouldn’t have access to it. To achieve this information, Power Automate furnishes you with the capacity to make and authorize arrangements that characterize which buyer connectors can access and offer business information. These approaches that characterize how data can be shared are alluded to as data loss prevention policies.

DLP, in its most straightforward terms, is a security procedure to forestall or shield clients from sending confidential data outside the corporate system. It can likewise be utilized to depict different security advancements and tools used to keep insider dangers from releasing or sending corporate documents to distributed storage, individual messages, online life locales, or other unapproved areas.

DLP screens and shields your information in travel, information very still, and data at use.

Information in Transit Protection: Refers to information traveling through a system, inward or outside, to an endpoint goal. DLP tools can encode the data and utilize a scrambled vehicle convention, for example, SSL or VPN.

Information being used Protection: Refers to information utilized by applications or in administration. DLP tools ought to jumble or encode sensitive data continuously used, like card numbers and forbid transmission to unapproved capacity areas like distributed storage, individual messages, internet-based life locales, and so forth.

Information at Rest Protection: Refers to information that is currently filed. DLP devices scramble data in the database; field encryption is ideal; table and database are likewise choices.

DLP security tools should screen for unapproved endeavors to access or store information. When the client signs in to the gadget, information on the drive is open in a decoded way, however whenever lost or taken, except if the PC can be signed into, the plate encryption secures the information – if a hard drive is joined to another PC, the data cannot be retrieved.

The Need for Data Loss Prevention Policies

Information security is significant, necessary, essential. Loss of information can play devastation from various perspectives. It tends to be terrible. Cybercriminals take information, utilize that information for accepting cash, and for directing further ruptures. Loss of information influences protection and security. The information has grown up significantly in wording volume. The information has esteem, and on the off chance that it falls into inappropriate hands, it can have radical outcomes.

The job of DLP solution is to distinguish, screen, and ensure information away just as moving over the system. Information security approaches are surrounded, and the IT workforce follows those arrangements. DLP frameworks are utilized to authorize those arrangements to forestall unapproved access or utilization of secret information. Information misfortune can happen because of deliberate abuse, spillage, inconsiderateness, or robbery.

DLP Pros:

  • DLP in the cloud solution allows to set policy on downloading of the document. It means whenever someone tries to download a document stored on Google Drive, and it can easily be tracked or controlled.
  • If someone deletes any document stored on Google Drive, then this policy keeps a complete record of it. For example, who has deleted the document and which document is deleted.
  • Restrict the transfer of corporate data to unauthorized/personnel places using our Outlook plug-in, which can be deployed on all users’ Outlook. Containerization by Cloud DLP ensures encryption of the attachment content so that only the authorized/intended user can read or access it.

Trends in DLP

A couple of significant enterprises are at the most severe danger of information misfortune and spillage. The money related, social insurance, and assembling businesses ought to be cautious considering their DLP security methodologies. Individually recognizable data (PII), individual wellbeing data (PHI), and licensed innovation (IP) all convey an exceptionally high budgetary misfortune chance in case of information misfortune. On the off chance that this sort of information is released, your organization may confront pressure from administrative bodies and even suit.

DLP security devices empower the association to put tight-checking controls on messages, texts, applications utilized and downloaded, web surfing, and the sky’s the limit from there. DLP apparatuses unavoidably help control the big money-related and brand notoriety chances your business may bring about from an information misfortune episode.
CloudCodes DLP policy

CloudCodes DLP i.e. Data loss prevention in cloud computing helps the organization in monitoring, tracking, and preventing business data on the cloud, while in use, in motion, or at rest. To avoid data breach or data loss from cloud apps like G Suite, Office 365, Google Drive, Dropbox, One Drive, etc., Data Loss Prevention enables the IT admin of the organization to set up policies through the CloudCodes CASB solution. With these policies, businesses can keep a check on the way their data is being used and can track or restrict several functions like sharing, downloading, copying, printing, etc. for a single user, particular OUs, or the entire organization. DLP in cloud computing also helps businesses adhere to compliances like PII, PHI, PCI, HIPAA, etc.


A robust security approach will help in making DLP work appropriately. Ordinary reviews must occur, and security occurrence and remediation must be all around reported and tended to.

Data loss is an agitating issue far and wide. Associations of various types and sizes are in danger of information misfortune. At the point when you make DLP a functioning piece of your security procedure, you can increase the upper hand.

While cloud adoption is increasing due to its ability to offer increased productivity, better team collaboration, and more work flexibility, let us not forget it also results in an increase in the number of channels through which users/employees can leak, breach or even steal business data. CloudCodes DLP in the cloud is one of the highest demanded solutions by CloudCodes customers. CloudCodes Data Loss Prevention gives complete visibility and control to you to secure any information that may be leaked by any user – intentionally or unintentionally.