Enhanced Office 365 Security with Strong Password Policies

Pallavi Varanasi Cloud Security Expert - CloudCodes Software
  • May 18th, 2020

Office 365 Security in a Nutshell

Office 365 security includes access to Microsoft Office applications in addition to several other useful productivity services over the web (cloud service). These fully-installed Office applications include the following:

  • Word
  • Excel
  • PowerPoint
  • OneNote
  • Outlook
  • Publisher
  • Access

Advantage of Migrating to the Cloud

Working in the cloud environment ensures free access from any place and at any time. So, no matter where the working force of a company is, they can all work simultaneously. Since everything is stored in the Cloud, this makes the data easily shareable from anywhere. It automatically saves any revisions or changes made, without any extra effort on the part of the users.

The Disadvantage of Migrating to the Cloud

Work flexibility is undoubtedly a great advantage of working over the cloud networks, but all these flexibilities and easy access many times cast the fear of associated risks. There are many instances where severe hacking attacks have hit enterprises. No doubt, Google gives various guidelines and restrictions as well as some password policies. But, when you look closely, you will not find them as strict as they should be.

Weak Passwords And Its Use

Let’s do a reality check. Almost all of you know that it’s always better to use a combination of special characters, numerals, upper case, and lower case letters in your passwords. But, how many of you using Gmail, follow this? Most of you even tend to skip various security options, like adding your phone number or recovery email. To be very practical, service providers cannot be stringent in this respect, as it often leads to a high turnover rate to any other secure options. 

But, you cannot promote the same thought-process in your organization, because the implications can be taxing on your business; if ever a hacking attempt is made, then your business will go for a toss suddenly. Employees always look for shortcuts; all it matters to them is to get their work done in the shortest possible time. It’s the management who has to enforce some workable security norms to follow a secure path.

Strong Password Policies

  • Password Policy: The answer lies in CloudCodes for Business, providing greater cloud security with additional enterprise capabilities that give unbeatable protection from any security breach, featuring a firm password policy, which is mandatory for everyone. So, no employee can skip it. Admin can implement complex passwords and can set the inclusion of unique characters, numerals, upper and lower case letters, and even the length of your passwords. Various restrictions like banning the use of keywords and usernames are added.
    And limits can also be imposed on previously used passwords. Admin can also set for automatic emails to inform about any suspicious login attempts. For this, they can set the number of wrong attempts and account blocking after a certain amount of failed attempts for set amounts of hours. One can monitor password reset, and password recovery attempts to play safely in this cloud security regime. It also allows you to set a password expiry limit. It is essential so that employees keep changing their passwords regularly. For this, it also features an automatic reminder email before expiry.

  • Password Reset: CloudCodes CASB solutions are excellent in providing the necessary cloud security. With all the checks for the use of strong passwords, working systems become secure manifolds. In connection with password security, Self Password is another great feature of CloudCodes For Business. Since a firm password policy is implemented, the chances are high that employees are going to forget and miss out on their passwords. Most of the users end up choosing a secure password to recall it without straining their neurons.
    The self-password lets the resetting of passwords whenever a user forgets it. It uses the OTP and questionnaire method to get back the password. The process of resetting is self-explanatory so that the employees don’t engage the IT team in this not-so-productive password reset work, and they can focus well on other important aspects of security management.

  • Multifactor Authentication: Then there is Multifactor Authentication, which is also very useful. It’s a very innovative method, which employs the latest technology in practice. Many of the users have used biometric authentication using fingerprints. Multifactor authentication also does the same using the phone to input the fingerprint at the time of login. It’s a step ahead of the conventional two-step authentication method that uses a one-time password (or OTP) to authenticate the login. It’s such a powerful feature that protects the system, even if hackers have the login credentials (username and password) and also the registered phone. Apart from the front of these password related features, there are several other robust features that CloudCodes for Business provides. These are IP restriction, Geo-Fencing, browser restriction, and device restriction.

Identity Management for Office 365 Security

Identity Management feature of CloudCodes superior CASB solution is a type of personal verification done via Password Management to prevent the occurrences of data breaches. IAM identifies individuals with verification steps inside a particular eco-system, say a country, or a network, or an enterprise for ensuring better cloud security. The IAM feature helps in controlling data access within the enterprise by incorporating specific user-level policies with verified identities to control user information on the system, making it possible to identify/manage/control different user identities throughout the company through these policies. It is a brilliant way of dealing with the security of the characters within an organization.

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