Broadcasting messages through gControl

Debasish Pramanik | April 9th, 2016 | Articles

Google Apps Administrator keeps on getting requests from their organisation Human Resource department of providing a platform for them to communicate with the employees in an effective manner.


CloudCodes gControl provides a simple and effective platform for non-administrator use to use it for communication within the organisation. The following features can be provided access to Human Resource team through Delegated Admin feature of gControl


  • Landing Broadcast
  • Agreement


Landing Broadcast

This provides the HR team/administrator to broadcast messages to employees immediately after successful login. This ensures the employee read the message and also record the acknowledgement that the employee has read the message. The message is configured by the administrator or delegated admin(HR department) with the following options

  1. Frequency
  2. Repetition
  3. Message


Frequency provides the option to configure the interval at which the message need to be displayed i.e. daily, weekly, monthly, yearly, only once or only for a day. Whereas repetition indicates whether to show the message only once for the selected frequency or on every login. The message can be configured using a rich HTML editor.


Even though the message can be sent through email but their is no way to know whether the message was read and if read when it was read by the employee. With the Landing Broadcast feature, gControl records the time of the message being read by the employee.



The HR team/administrator can use this feature to enforce new employees/existing employees to view the agreement and obtained their consent in a seamless manner. The feature provide a simple way to include the content of the agreement through a rich HTMl editor. The administrator can also define the display title of the buttons for agreement such as “I Agree” or “I DisAgree”. In case of disagreement the employee is not allowed to go through the Gmail page. gControl records the data and time of employee behaviour.