Protect your G-Suite/Google Apps from Hackers

+ Debasish Pramanik | November 15th, 2016 | Articles


G-Suite or Google for Work or Google Apps powered by Google for businesses is a great tool for small to large organizations. Though large organizations have greater reach to the capital as well as for the flexibility; but for small entities like startups G-Suite comes very handy at very reasonable plan options. Enterprise get various collaborative and secured sharing platforms like Gmail, Google Drive, Google Slides, Google Sheets, Google Docs, Google Forms, Google Sites, Google+, Hangouts and Google Calendar. All these simplify and streamline your businesses. Another good thing about these platforms is that they are readily accessible through mobile phones and tablets. Yes! Each of them; be it Google Docs, Google Forms, Gmail, Hangouts, Google Drive or any of the application under G-Suite, they work smoothly on mobile devices. That makes you always on-the-go, 24 by 7. Applications like Google Sheet, Form, Drive and Doc prove great with their auto save and sharing features for teams working from different locations, simultaneously, at the same time.

Cloud has various benefits; it gives you unchecked access from anywhere, cost saving and there are absolutely no on-premise resource management issues. No doubt; it empowers you with great flexibility in access and working; but, this often makes it vulnerable to threats and risks. The hackers can easily target and enter your system exploiting the loopholes and openness.

So, the following question arises:

  1. How are you going to fence the cloud applications of your organization?
  2. What are the effective tools available to safeguard your data and data sharing on cloud?

CloudCodes can very securely cover any such risks with its innovative tool gControl. It’s a really unique solution with various administrative, monitoring and security features that let you (as an admin) fence your organization. You would be amazed to see how gControl can protect the G-Suite customers from hackers who have got access to Google Apps passwords of users through some illegal means. It has various features like browser-based restriction, Geo Fencing, device restriction, time-based restriction, AD integration, password policy, multifactor authentication and IP restriction. Presently, over 150K+ users and 300+ customers from all over the world, are getting benefited from these features.

Let’s check out these security features. IP and Device Restriction features work great to curb the hacking attacks. By using the IP Restriction, you can block all the suspected IPs from accessing Google Apps or GSuite. The admin can create list of whitelist IPs. Whenever anyone tries to access from IPs apart from whitelist IP’s the access is not provided and an alert is send to the administrator. This blocks anyone including hackers to access the enterprise G-Suite even if they have credentials of the users.

Going further geofencing is yet another powerful feature that proves out to be very helpful in this regard, which is very similar to IP restriction. In geofencing, you can add geographical locations (like longitudes and latitudes) or the name of countries into the blacklist or whitelist. This is going to automatically block any access from there. So, hackers, in spite of having your login credentials, cannot do anything in such cases.

Another important feature is Device Restriction i.e. binding MAC IDs of workstation with the Google Apps account. The device restriction binds the users to use only the approved laptops/desktop. The admin can also monitor and map the assigned devices to the users. The device restriction also comes to be very helpful when someone leaves the organization or misplaces his/her approved device. In such situations, admin can block his access before it reaches any destructive hands. The gControl automatically notifies any attempt of unlawful or unapproved access from a device that is not approved by the organization. This is how, Device Restriction protects from any kind of hacking activities.

Apart from this, there is another strong feature, i.e. multifactor authentication, which adds security walls against the hackers. Most of you must be having experience with the two-factor authentication where you have to enter the received OTP on registered number apart from feeding your usual user name and password. The multifactor authentication goes a step forward. It takes your fingerprint (biometric method) using your Smartphones to authenticate. Well! Hackers can steal your login credentials, not your biometric information like fingerprint. In this way, you can make your organization fully safe and secure with this simple yet very effect resource from CloudCodes in no time.