Shadow IT Impacts – How Organizations Securing Data Against Shadow IT

admin Cloud Security Expert - CloudCodes Software
  • April 27th, 2018

Marring Shadow IT Impacts

Why Shadow IT Impacts Mars Organizational Security?

IT teams need repositioning them. Company employees are not subverting these departments entire out of malice, but these users only wish to want to meet their organizational work productivity goals. Instead of being barriers for company users, IT Infrastructure needs to create their value, which is somehow missing. This is why Shadow IT impacts are massive. IT teams must be always there with the help of users. Changes need to be happening in their adaptation to the use of cloud services. While this process could be tricky, but IT people need constant monitoring of unsanctioned apps and another unauthorized cloud usage, address them with users, and then try listening to their replies. Approval process must be faster and all the more flexible. Finally, steps are needed for ensuring openness in communication. Technology to monitor/control unsanctioned cloud apps and cloud usage could possibly be applied, but shutting down SaaS entirely is not a feasible choice. IT teams must use Shadow IT monitoring for learning more in detail about delivering value to all departments and evolving with user needs. Also, reverting back to “business in usual sense” is easy, but at the same time, it is risky too. When IT teams lose touch with users, they create cloud security risks inherent in Shadow IT impacts.

Why Shadow IT Solutions Are A Must Have In Cloud Environments?

Using cloud services in workplaces is augmenting in an exponential manner. Current cloud usage level of more than triple than what it was 4 years back! Despite this increasing prevalence of cloud services, most cloud apps used in companies fall into the category of shadow IT, potentially putting organizational sensitive data at theft and leakage risks. Shadow IT is the unauthorized use of cloud services by the employees of an organization without putting that into the knowledge of IT teams of that organization and they usually miss robust cloud security controls. Firms can alleviate these Shadow IT impacts by using CASB solutions for gaining better cloud visibility and larger control over shadow SaaS usage, while still maintaining the benefits of employee productivity owing to flexible cloud usage. Against the backdrop of all these current trends, here are some top ways CASBs help firm in taking better control over their shadow cloud usage.

  • Discovery of cloud services that are in use: The initial step to understand and protect against potentially high-risk cloud service usage usually involves determining of the extent of shadow IT impacts within enterprises. CASB solutions would enable IT teams in discovering cloud services that are in use by all users as well as organizational units and identifying which of those cloud services don’t meet the required security essentials. CASB solutions help in streamlining the processes by keeping a check on shadow IT devices.
  • Assess the risks involved with the use of cloud services: CASBs can help IT in detecting cloud usage through report generation of unauthorized cloud usage attempts. CASB solutions also help in putting checks on these services to share critical and sensitive data being shared with 3rd parties without IT permission. Ownership of data that is uploaded over cloud is basically a very crucial risk-assessment criteria, as it would pose a threat to sensitive information being exposed. Risk assessment is an integral part of any CASB solution, as it would identify potential benefits as well as risks associated with the use of these cloud services.
  • Applying cloud governance policies: CASB solutions help in securely enforcing various restriction policies to manage organizations’ shadow IT vulnerabilities through potentially blacklisting any dangerous services and promoting only the useful ones, thus limiting these data vulnerabilities, and at the same time, maximizing employee work productivity.
  • Detect leakages: Using CASB solutions, enterprises can also detect malware that might be operating on enterprise cloud network leveraging the cloud as vector for data exfiltration, including sensitive data being exhilarated via private user accounts. While cloud governance policies for shadow IT impacts mainly focus on the prevention of critical information from getting uploaded to any non-sanctioned apps, preventing data exfiltration in sanctioned cloud apps is also crucial for efficient cloud security.
  • Gain granular control: With CASB solutions, enterprises can easily gain granular control at user level, activity level, and data level.