Why Personal Gmail Block Is Vital for Enterprise Security?

Debasish Pramanik Cloud Security Expert - CloudCodes Software
  • November 20th, 2017

Google apps started from the cloud and are obviously running on the cloud itself, so with no surprises, enterprises were and are fully aware of the security implications that arise after powering their businesses in the cloud environment. But not actually; once faced, only then organizations considered the good and bad of moving to cloud. The good they don’t want to lose and the bad they don’t want to happen. As Google and the enterprise services are running over similar infrastructure, organizations benefit from the advantages that are rendered. The robust platform and global infrastructure offers great service with dedicated professionals and innovating and enabling cloud working structures to stay ahead of this curve; but the missing link is of data security, reliability, and compliance, which Cloud Access Security Brokers (CASB) meet with their efficient CASB solutions.

Why Organizations Choose Personal Gmail Block for Employees at Work?

With over 1.5 billion Gmail users across the world, having a Gmail account is indeed very common. Therefore, Cloud security is the prime reason why most organizations prefer to use Personal Gmail block / Consumer Gmail Block as a part of their enterprise security regime, as there is a possibility that users with malicious motives can transfer sensitive information and confidential data through their personal Gmail accounts, if they are allowed to open those inside office premises. But, at the same time, for imparting work flexibility so as to ensure better work productivity, some users are given this privilege to open their Gmail accounts, which at times, prove beneficial, but again, chances of data theft still remain, so consumer Gmail block is something that ensures no such data leakage.

Demerits of the BYOD Era

It is simple for the workforce of any organization to blur the thin line between business emailing and personal emailing in this BYOD (bring-your-own-device) era of corporate world today, especially when such consumer email services are far easier to use than the business ones. Usually, corporate users forward their emails to their Gmail accounts to avail the benefits of unlimited storage space and higher limit for attachment sizes. But all this while, as they do this to ease out their work, they are posing a threat to enterprise data security, but fortunately, there exist ways by which IT can address such issues, and a great one is to use a CASB cloud security solution that offers consumer Gmail block feature.

Why is Consumer Personal Gmail Block important for Enterprise Security?

Business email is still secured and risks are mostly associated with personal Gmail forwarding. Security can be ensured with the out-and-out use of business email in office premises. Also, data security may not be on the mind of the employees who are forwarding their corporate mail to their personal and friendlier Gmail account, so it is imperative that IT staff should take some steps in order to protect sensitive corporate information from unintended data breaches. When users attempt to forward their corporate mails to personal Gmail accounts, then that can prove to be very harmful to enterprise security.

CloudCodes for Business a CASB Solution for Enterprise Security

When any corporate user forwards his corporate mail to his personal Gmail account, then that particular content contained in that email automatically leaves the very-protected corporate network and is open for data theft and data leakage. This data then goes to where nobody can guarantee its security or compliance. A great way to ensure enterprise security is to check such forwarding happening to personal Gmail accounts, which can be taken care of Personal Gmail Block feature of CloudCodes CASB solution. CloudCodes CASB enables the IT admin to revoke access to personal Gmail of the uses, the only prerequisite for implementing this Consumer Gmail block is that the IT admin will require imposing a stringent Device Restriction Policy on all the devices running on Windows. All CloudCodes CASB policies can be applied to the entire organization, specific OUs (Organizational Units) or a particular user, as per their requirement.