Not only network endpoints but, printers can also act as a vulnerable entry point for attackers to exploit. It is true that enterprises are known about this fact but, there remain common risks that demand the protection of print machines from Cyberattacks. This is how internet criminals can be prevented through the print industry. It is essential for companies to deeply understand print security challenges, which come with printers that are installed on the premises. Irrespective of the nature and size of a company, the following listed are some common vulnerabilities associated with print devices that enterprises should be known :
- When the software company isn’t daily updated and access data are simply compromised, enterprises become more susceptible to an attack.
- When several mobile and print devices are connected with each other, the chances of information loss are high. This results in vulnerability to access irrelevant data also increases, showing greater threats to the company and its market reputation.
- Botnets can show their negative impact almost on any element connected wirelessly or directly to the web.
Core Tips to Ensure Print Security In Your Business
Once organizations understand the print security challenges, they demand a comprehensive risk assessment plan. There are several layers to enforce security – encompassing the network, documents, and devices they generate. Some prevention plans to be adopted are as follow :
- Keep Your OS Updated With Latest Version – Upgrade the firmware and patch elements for ensuring mitigation of potential challenges. Older elements, which aren’t patchable are a specific security challenge. Try to make automatic firmware updates’ deployment.
- Periodically Change Your Tenant Password – Periodically track and monitor the print machine’s usage. Companies can ensure print security by following stringent protocols. These protocols will restrict unauthorized officials from accessing the print queue or give some dangerous commands to the device.
- Training Is the Best Way to Ensure Security – Enterprises have to make sure that all individuals have undergone a sufficient amount of security training. This training should be based upon protecting or printing sensitive data and spread awareness of applicable malicious attacks. In general, it is the major duty of a company’s higher authority to train their employees and make them capable of preventing confidential data.
How Print Industries Help In Ensuring Print Security?
Alike other IT endpoints, multi-functional printers are also connected. Print security must be tackled as a fundamental device of the wider security plan. Print industries have devised approaches and precautionary standards to urge the security of all print systems. One such solution present in today’s marketplace is ‘managed print services’. It enables seamless consolidations in between the existing IT area and print device with minimum interruption. Besides the print security encouragement, with the introduction of such approaches, the print company has also enhanced organizations in the following way :
- Reduced Useless Content – The print security management and approaches have ensured that none of the documents is printed without an authorized protocol. These comprise the processes like user analytics, job tracking, user authentication, secure document release, and rule-based printing. As print industries offer this layered measure to document security, it could prove an eco-sustainable and low-cost option for small-medium businesses.
- Strong Security Measures – Print industries have activated companies to become more known about the protocols in place as managed print services (MPS) arrive in several forms – from entry-stage packages that enclose hardware, service, and supplies based upon the cost-per-page contract, to more sophisticated company engagements that hold file workflow too. Change and continuous management are consolidated into print systems, so enterprises can track and monitor their operations.
- Enhanced Security Gadgets – Approaches like managed print services, have enhanced the productivity with the business environment. An intelligent and sophisticated element that transfers itself to the server for security, it has evolved to become an integral file processing hub capable of dealing fax, scan, email, copy, and print.
CloudCodes Has Something Best to Ensure Print Securities
CloudCodes DLP solution provides an automated approach to achieve print security on a premise. It automatically restricts unauthorized users from printing business documents without permission. The solution tracks or blocks the printing of business confidential data by unknown users. When a business enforces the CloudCodes Data Loss Prevention (DLP) solution, they achieve lots of print security solutions that are programmed within it.
All companies must analyze the challenges faced through the hardware like printers and detect them in a proactive manner. In support of this, print industries have originated print management software that is consolidated in wider IT security management products. They provide remote alert notifications for unusual activity or errors. Common security measures have also been suggested for companies to adopt. This results in risk minimization of breaching confidential data that helps in keeping both industry and customer data safe.