This FAQ-based blog is going to aware enterprises about the role of GDPR Data Protection Officer in their workstation. It will realize them the importance of DPO while managing the business information security and their role in continuously keeping GDPR policy 2018 up to date.
1. Who is data protection officer in GDPR compliance?
The General data protection regulation standard 2018 demands for an individual who plays the leadership role for enterprise security. The designation of this respective individual is DPO (data protection officer) in GDPR. He or she is having responsibility of overseeing information protection strategy and executing it for ensuring compliance along with GDPR requirements.
2. Our industry is EU-based, then also it is mandatory to hire a DPO?
If the vital operations of your industry comprise of following personal data processing, it is mandatory to appoint GDPR Data Protection Officer:
- Demands a systematic and regular monitoring of individuals on a wide scale
- Your company stores record of EU citizen to achieve success heights in their business
Please note one thing that even if any one of the above-listed conditions does not match, you must hire a GDPR DPO in case it is required by the Member state law. Also, if your company is not based in the European Union but, stores the record of European citizens, then also it is compulsory to appoint a data protection officer.
3. What are the GDPR Data Protection Officer Responsibilities?
According to the GDPR article 37, it is mandatory for all industries to appoint DPO who gather and process personal data of EU citizens. Data protection officers are having core responsibility of training, educating, and updating the firm & its employees about essential compliance requirements. They serve like an intermediator in between the organization and any SAs, which oversee operations associated with data. Based on the GDPR Article number 39, the following listed are GDPR data protection officer responsibilities:
- Educating the firm and its officials about the core requirements of GDPR policy
- Organizing audits for ensuring compliance and addressing potential problems
- Acting as an intermediate in between the organization and GDPR SAs
- Analyzing daily performance and rendering suggestions to secure data
- Giving proper training to individuals at the time of processing information
- Keeping the record of all data processing operations with its main purpose
4. What are Data Protection Officer Legal Requirements?
The General data prevention regulation demands for an independent DPO who provides cloud computing security without any instructions from business officials. The instructions are like what outcome is expected to be achieved, whether to consult with regulatory authority or how to investigate a GDPR compliant. A GDPR data protection officer should be capable enough to deal with his or her problems and should be confident enough to ensure the security of businesses cloud data.
Already the data protection officer legal requirements are given in GDPR article 37 and 39 still, enterprises need to take care of one thing that these roles do not output in ‘conflict of interest’ with major duties of DPO. In majority cases, senior executives of a company cause these kinds of conflicts, might be due to jealousy factor or anything else.
5. What should be the qualification of DPOs, which needs to be checked at the time of hiring?
The EU GDPR 99 articles do not define the professional skills needed or dictate the training a data protection officer should go through to be qualified to contract the role. This enables enterprises to decide qualification of DPOs and training tailored by keeping the context of business data processing, in mind. However, cloud security experts from different corners of the world recommended the following minimum requirements that should be present in a DPO:
- Expertise Level – A data protection officer should be having knowledge of building data protection strategies, implementing them, and manage them. The more complicated or huge risk the processing of data activities are, the more a DPO expert is required.
- Profession Skills – It is not required for DPOs to have qualification like lawyers but, they must be having expertise skills in nation and EU data protection law. This comprises of in-depth knowledge of GDPR compliance along with new updates in it. Data protection officers should sound like an expert in their respective domain.
GDPR data protection officers play a vital role in online business data protection. They take their responsibilities in a serious manner to secure data stored on cloud and put all their expert skills in doing the same. Ideally, a DPO must be having intelligent skills of management and ability to interface with internal staff as well as outsider business partners. He or she must be having the confidence to ensure internal compliance and notify business authorities on the non-compliance to prevent the company from paying huge penalty.