<![CDATA[  CloudCodes | Innovation on Cloud - Blog]]>Wed, 21 Mar 2012 07:06:08 -0800Weebly<![CDATA[Managing the Data of user on Google Apps]]>Fri, 17 Feb 2012 12:36:49 -0800http://www.cloudcodes.com/3/post/2012/02/managing-the-data-of-user-on-google-apps.htmlGoogle Apps is one of the popular Cloud Based Messaging and Collaboration Platform with more than 4 million customers globally and growing very fast. It definitely eases out the IT Teams load from day to day administration of the old traditional Microsoft Exchange or Lotus Notes. But it comes with its own different challenge.

Challenge - Google Apps is not just a email solution, its a great collaboration platform where users once getting hold of Docs just don't stop. Everyone loves to create document and share with others. The issues comes when the user has to leave the organization and with growing global opportunities the attrition rate has been high.

Now when user leaves the organization, the first thing typically a Admin does is Suspend the users for 2 - 3 weeks and if there is no objection from HR / Finance Department the user is deleted. In some organization the admin has to download the data and store it for long term archive.

The moment admin decides with downloading all the data of the users, it becomes a time consuming task where the admin has to download all the emails, contacts, calendar & docs of the users independently. Also Downloading Emails using a Outlook POP connection can result in only download of emails in Inbox, not in all the labels and sent items.

Solution - CloudCodes has a direct solution to the above challenge, Google Apps Downloader is a simple to use admin too which with once click downloads Email, Contacts, Calendar & Docs in a User by User Folder in a structured manner for a long term archive. It performs a automated Conversion, and Organized Downloading of all types of data for the admin.

The tool also takes cares of the privacy of the users by not allowing admin to download the data of any users, as to download data of a particular user the admin needs the password of the user.

The Solution is a simple and effective for any size of organization using Google Apps. Below is the graphical presentation of how the tool works.
Google Apps Downloader
The tool is installer which can be installed on Admins Desktop or Server. The Details on requesting for a Demo tool can be found on the link -Demo Request Link.

Please feel free to comment on the post if you have any specific questions.

By Rahul Bhavsar, CEO. CloudCodes Software.
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